People and Culture Assistant (Part Time)

Soho, London

Are you looking for a people and culture role in the heart of a creative, growing business?

We are looking for a detail-oriented and proactive person to join our team. Working with our Head of People and Culture, you will play a crucial role in ensuring the smooth functioning of the operations as well as contributing to people support initiatives such as learning and development.

A varied role, you will be someone who enjoys supporting people and enabling the business, able to work independently and collaboratively. This fantastic opportunity is ideally suited to someone who is highly organised, detail driven, and wants to hone their people skills and develop as an HR expert.

Your Role:

As our People and Culture Assistant your responsibilities will include:

Managing the hiring process:

  • Post job descriptions and adverts
  • Suggest the most effective recruitment approach
  • Filter applications and fielding candidates 
  • Conducting and arranging interviews 
  • Organising offer letters and contracts for all new starters
  • Collating, checking validity and scanning all required documents (Proof of ID, Proof of National Insurance No and proof of Address)

Onboarding new starters:

  • Organising desk space and equipment for new starters
  • Ensuring all HR documentation is prepared
  • Ensuring health and safety training is maintained and up to date
  • Arranging keys and fobs for new starters 
  • Organising probation review meetings between managers and new starters

Working with the Head of People and Culture to develop a best in class service including:

  • Helping to develop and implement processes and documentation including an updated employee handbook
  • Supporting the team with the roll out of the performance system for the next round of reviews
  • Holding face to face meetings with all members of the business and as when needed
  • Tracking all absences 
  • Implementing processes and procedures in accordance with UK law
  • Providing HR advice to managers

Administrative duties including:

  • Keeping the status and employee files up to date using online HR system and physical documents
  • Drafting communications, contracts and documentation

Requirements and skills:

  • Driven by the detail and highly organised
  • Keen eye for accuracy and an ability to maintain a high-quality standard in all written correspondences, reports, and other documentation. 
  • Experience in human resources and an understanding of employment Law
  • Maintaining a high degree of confidentiality
  • An empathic, supportive nature
  • Ability to manage several projects at any one time 
  • An interest in learning and development and fostering a positive work environment 

The Studio:

Welcome to MinaLima! Founded in 2009 by Miraphora Mina and Eduardo Lima, the graphic designers who imagined and created the graphic universe of the Harry Potter™ film series for Warner Bros. Their partnership has flourished through all the subsequent films with their prop designs inspiring a range of merchandise products and art prints.  We are an independent and fast-paced graphic design studio that, with magic and wonder, brings stories to life through outstanding design.

Who we are:

We believe in making a difference through our craft; amazing our fans, clients and our people through positive experiences and the passion with which we deliver our work. We live by a set of values and behaviours which act as a compass for our people. Craft, Care, Curiosity, Courage and Community are at the centre of all we do.

At MinaLima:

  • We strive for great and are unapologetic in pursuit of excellence in our craft
  • We work with courage and conviction in delivering magical experiences and outcomes
  • We own our growth and take responsibility for our progress 
  • We try new things and take thoughtful risks 
  • We support and nurture our people, our brand and our fans
  • We are open, welcoming and inclusive at all levels and we treat everyone with respect

The Details:

  • 3 days per week (there is flexibility in how we would distribute those days)
  • Must be available to come into the office
  • You must have the Right to Work in the UK 
  • Salary in the region of 33K pro rata

To Apply:

Please send us a short email telling us why you’d be a great fit for this role along with your CV to the following email:

Subject line reference: Job_application_People_and_Culture_Assistant