PA to the Founders & Managing Director

Soho, London

To apply:

Please send us a short email telling us why you’d be a great fit for this role along with your CV and portfolio to the following email:

Subject line reference: Job application_PA role

Due to a high volume of applications, we will only contact you if you have been successful.


We’re looking for an experienced PA to support our two Founders and Managing Director. You will be organised, solution focused and thrive on working in a fast-paced, creative and / or publishing environment.

The Studio:

Welcome to Studio Minalima! Founded in 2009 by Miraphora Mina and Eduardo Lima, the graphic designers who imagined and created the graphic universe of the Harry Potter™ film series for Warner Bros. Their partnership has flourished through all the subsequent films with their prop designs inspiring a range of merchandise products and art prints.  This has enabled our Retail arm “The Art Printorium” to continue to expand and we are now a very successful small business with robust international growth plans to scale our business X10 in the next 5 years.

Who we are:

We believe in making a difference through our craft; amazing our fans, clients and our people through positive experiences and the passion with which we deliver our work. We live by a set of values and behaviours which act as a compass for our people. Craft, Care, Curiosity, Courage and Community are at the centre of all we do.

At Minalima:

  • We strive for great and are unapologetic in pursuit of excellence in our craft
  • We work with courage and conviction in delivering magical experiences and outcomes
  • We own our growth and take responsibility for our progress 
  • We try new things and take thoughtful risks 
  • We support and nurture our people, our brand and our fans
  • We are open, welcoming and inclusive at all levels and we treat everyone with respect

Your Role:

For the Founders and Managing Director:

  • Diary management for the Founders and Managing Director
  • Calendar management across various time zones & booking external meetings
  • Managing global travel arrangements, including hotel bookings, transportation and visas
  • Maintaining accurate records of receipts and processing the expenses 
  • Crafting and preparing correspondence to reflect the voice of the team 
  • Frequently handling last-minute changes and adapting arrangements accordingly
  • Organising and preparing meeting agenda and minutes
  • Filing digital documents onto the server when final, for example, attachments
  • Ensuring the smooth running of the day-to-day admin duties


  • Fostering relationships with external and internal stakeholders at all levels
  • To be the first point of contact on all Executive queries
  • Carrying out background research and presenting findings
  • Coordination of office events
  • Screening phone calls, enquiries and requests, and handling them when appropriate 
  • Support the cataloguing and archiving of MinaLima’s published books, including first editions


  • Previous experience of working in a fast paced, creative and / or publishing environment 
  • Ability to keep multiple plates spinning at any one time
  • Outstanding organisational skills with the ability to adapt to changing situations
  • Able to use initiative in time management for the founders and MD
  • Excellent written English 
  • Natural relationship builder with integrity, reliability and discretion
  • Keen attention to detail and adherence to deadlines
  • Expert at Microsoft Office Suite, Google Apps; familiar with Mac OS
  • Office based

The details:

  • 40 hours per week, full time
  • Fully in-office working within our Soho, London studio. However, we will consider flexible working requests for this role
  • You must have the Right to Work in the UK